Enrolment Policy, Guidelines and Forms

Holy Family NS Enrolment into Junior Infants
Guidelines for Parents/Guardians

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Enrolment Policy 06.02.18

Application For Enrolment

Junior Infants Registration of Interest for Enrolment


Holy Family N.S.

Enrolment/Admission Policy



In introducing its enrolment/admissions policy, the Board of Management of Holy Family National School, Rathcoole is doing so with reference to the Rules for National Schools and in accordance with the provisions of the Education Act 1998.By doing so the Board trusts that parents will be assisted in relation to enrolment matters and furthermore, the Chairperson of the B.O.M. and the Principal teacher will be happy to clarify any further matters arising from the policy. This policy was reviewed and ratified by the Board of Management on 06.02.18.


 General Information:

  • The name of the school is Holy Family National School and is located at Kilteel Road, Rathcoole, Co. Dublin. Phone 01 4580570.
    • The denominational character of the school is Roman Catholic and the patron is the Roman Catholic Archbishop of Dublin. The ethos of our school is Christian and in this atmosphere the spiritual, moral, intellectual, social and physical growth of our pupils is nurtured.
    • The current staff of thirty three teachers in the school includes the Principal Teacher; 24 mainstream classroom teachers; 8 Special Education Support Teachers
  • The school is co- educational and children are taught from Junior Infants up to sixth class.
    • The school depends on the grants and teacher resources provided by the Dept. of Education and Skills and it operates under the Rules for National Schools, the Education Act 1998 and within the regulations laid down, from time to time, by the Department in the form of circulars.
    • The Board at all times, must have due regard to the resources and funding available from the Dept. of Education and Skills.
    • The school follows the curricular programmes prescribed by the Dept. of Education and Skills, which may be amended from time to time, in accordance with Sections 9 and 30 of the Education Act 1998.
    • Within the context and parameters of Department regulations and programmes, the rights of the Patron as set out in the EducationAct, the funding and resources available, and with due regard to this Enrolment Policy, the school supports the principles of:
  1. Inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational needs;
    2. Equality of access and participation in the school;
    3. Parental choice in relation to enrolment;
    4. Respect for the diversity of values, beliefs, traditions, language and ways of life in society.


  • School starts each day at 9.00am and finishes for Junior and Senior Infants at 1.45pm and for all other classes at 2.45pm.
    • The school has a Code of Behaviour, which was drawn up by staff and Board of Management in consultation with parents and is reviewed on an annual basis.
    • The enrolment of a child in the school is an acceptance by the child and his/her parent(s)/ Guardian(s) of the school’s Code of Behaviour and all current and future school policies.



The following procedures apply for the enrolment of Junior Infant Pupils pupils in Holy Family N.S.:


Holy Family NS Enrolment into Junior Infants – Guidelines for Parents/Guardians


Please keep this ‘Application to Enrol Guideline Document’ for your Information


The Enrolment Procedure is as follows;

  1. Complete a ‘Registration of Interest Form’. (This is not an application to enrol)

Your child’s basic details will be kept on file in the school.


  1. Three months prior to the Enrolment Deadline date (31st January immediately preceding your chosen enrolment date), you will be forwarded an ‘Application to Enrol Form’ and the school’s current ‘Enrolment Policy’ via email. If you do not receive this email by 31st October, please contact the school immediately.


  1. Your application must be submitted personally or via post. Upon receipt of your application, you will receive a ‘Confirmation of Receipt of Enrolment Application Slip’ to acknowledge we have received your application.                                                              


  • It is your responsibility to notify the school of any change to your contact details and all other details contained in your ‘Application to Enrol Form’.                                                                                                                             


  • It is your responsibility to ensure the documentation requested with the ‘Application to Enrol Form’ is supplied with the application.


  • Failure to supply authentic and genuine items of documentation requested for submission by the Enrolment Deadline Date will deem the application invalid and your application will be refused.


  • If hand delivering your application to the school, you must only hand your application form to the school secretary, Mr. Gavin (Deputy-Principal) or Mr. Byrne (Principal).


  1. You will receive a response to your application for enrolment by 28th February immediately preceding your chosen enrolment date. If you have not received a response to your application by this date, please contact us immediately.


  1. Successful applicants will be emailed in May with your child’s Booklist and details of your child’s Induction Day (when they will visit their classroom) and the date for Parent Meeting with the school Principal and your child’s class teachers.


Please add our school email to your ‘Safe Senders Address’ on your email account – holyfamilyrathcoole@gmail.com





The Application Deadline date will be communicated through the following channels:

  • note sent to parents through children in the school;
  • text message sent to parents;
  • announcement at weekend Masses in local churches;
  • note included in parish newsletter;
  • note will be put on the school website.


While the school will make every effort to inform parents/guardians of the final closing date, the onus is on parents/guardians to have the application in before 31st January preceding your child’s prospective enrolment date (Junior Infants Only)


Applications received after the closing date will go to the bottom of the waiting list and will be dealt with according to the enrolment policy criteria.


Waiting lists will operate until the 30th September of the new school year.


The application form will request such information about each child as is necessary e.g. Child’s name, address, date of birth, parent’s/guardian’s names etc. and any other information which may be required under the Education Welfare Act 2000.The filling up of an application form is not an acceptance by the Board of an enrolment of a child.


The Board of Management reserves the right to verify to its satisfaction any information submitted. False or misleading relevant information on an application form will deem the application invalid.


The Board of Management of our school, in accordance with school policy, makes decisions in relation to applications for enrolment. As a general principle, and in so far as practicable, having regard to the school’s ethos and rules set down by The Education Act 1998 and Education Welfare Act 2000 the Board will automatically enrol all children for whom the application form has been returned by the said closing date, provided that there is space available.


The Board of Management will only consider applications for enrolment into Junior Infants where the pupil has reached the age of 4 years on or before the 1st March immediately preceding the chosen enrolment date.


While recognising the right of parents to enrol their child in the school of their choice, the Board of Management of Holy Family N.S. has a responsibility to respect the rights of the existing school community and in particular, the children already enrolled. This requires balanced judgements, which are guided by the principles of natural justice and acting in the best interest of the entire school community which comprises of parents, teachers and children. 

The Board of Management reserves the right to determine, on an annual basis, the number of classes in the school bearing in mind the available space to accommodate additional classrooms, existing and future pupil placement demands.

The BOM reserves the right on an annual basis to determine the maximum number of children in each separate class bearing in mind:
a. Size of / available space in classroom
b. Educational needs of children of a particular age
c. Multi-grade classes
d. Presence of children with special educational/ behavioural needs
e. Department’s maximum class average directives (currently a maximum average of 27 children)
The allocation of children to individual classes is a matter for the principal.


Enrolment Procedures for all other classes


Parents/Guardians who wish to enrol their children must return a completed Enrolment Application Form (available in the office) with an original Birth/Adoption Certificate, Baptismal Certificate (if appropriate) and proof of address (proof by National Utility Bill or Government Correspondence) to the school.

Applicants may also be asked to provide official postcode identification in your name. Applicants are reminded that the burden of proof rests with the applicant to satisfy the Board of Management that they are primarily resident at the address stated in the application.


Applications for enrolment into all classes mid-year, may only be made 8 weeks prior to the chosen date of enrolment.


Applications for enrolment into all classes for the beginning of an academic year, may only be made from 1st May immediately preceding the beginning of that chosen academic year.





Prioritising Applications for Enrolment

In the event that applications for enrolment exceeds or is expected to exceed the number of places available the Board shall exercise its discretion in the application of the following prioritised criteria:


Priority 1

Roman Catholic children living within the catchment area as indicated shaded in brown on Map No. HFSC 13 (Appendix 1) and children of current school community which comprises  Brothers and sisters (including step-siblings & foster children resident at same address) of children attending or who have attended the school and children of current school staff.-priority to oldest.



Priority 2

Non- Roman Catholic children living within the catchment area as indicated shaded in brown on Map No. HFSC 13 (Appendix 1)-priority to oldest.

Priority 3

Roman Catholic children living outside of the catchment area as indicated in Appendix 1 but within the ecclesiastical parish of Saggart, outlined in red on map (Appendix 2) -priority to oldest.


Priority 4

Non- Roman Catholic children living outside of the catchment area as indicated in Appendix 1 but within the ecclesiastical parish of Saggart, outlined in red on map (Appendix 2) -priority to oldest.



Priority 5

Children from outside the ecclesiastical parish of Saggart – priority to oldest.


Consideration will be given by the Board of Management to all applications from families moving to Rathcoole where evidence of house purchase and completion date are submitted. Further documentary evidence may be required by the Board of Management in considering the application.


Pupils Transferring: 
Pupils may transfer to the school at any time, subject to available space and in some cases the approval of the Dept. of Education and Skills.
Parents who apply to transfer their child to Holy Family N.S. must supply information with the application, concerning attendance and educational progress at his/her previous school. The school’s Transfer Form must be completed by the Parent/Guardian and arrangement made with the school from which the pupil is transferring to complete the Transfer Form.


Pupils transferring from Holy Family NS to a Temporary Placement in A Special Class/School

Where a pupil enrolled in Holy Family NS, is offered a temporary enrolment in a special class/ special school, that pupil’s place of enrolment will be kept for the duration of the temporary placement in the special class/school.


Enrolment of Children with Special Needs:

The B.O.M. of Holy Family N.S. supports the principle of inclusiveness and children with disabilities or other special educational needs will be enrolled in the school.

When a parent/guardian of a child with a disability or special needs applies for enrolment a copy of the child’s medical and/or psychological report will be requested or where such a report is not available, the parent/guardian will be asked to have the child assessed immediately. The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to his/her disability or special needs and to profile the support services required.

Following receipt of the report the Board will assess how the school could meet the needs specified in the report. If the Board deems that further resources are required it will, prior to enrolment, request the Dept. of Education and Skills, to provide the resources required to meet the needs of the child as outlined in the psychological or medical report. These resources may include access to or the provision of any or a combination of the following: visiting teacher service, resource teacher for special needs, special needs assistant, specialised equipment or furniture, transport services or other.

The school will meet with parents of the child to discuss the child’s needs and the school’s suitability or capability in meeting those needs. If necessary, a full case conference involving all parties will be held, which may include parents, principal, class teacher, learning support teacher, resource teacher for special needs or psychologist as appropriate. 

If it is necessary the Board of Management will defer enrolment of a particular child pending;
a. The receipt of an assessment report: and/or
b. The provision of appropriate resources by the Dept. of Education and Skills to meet the needs specified in the medical and/or psychological report.


Promotion of Pupils:
In general all pupils will be promoted to a higher standard at the end of each school year as set out in Circular 10/67. There may be exceptional cases from time to time where the Principal Teacher in consultation with the class teacher and learning support teacher may feel that a pupil would benefit educationally by being retained in the same class for a second year. When this is the case the Principal and class teacher will advise the parent in good time that they are of the opinion that the child would benefit educationally by being retained in the same class for a second year. Only after consultation, discussion and agreement with the parents will any child be retained in the same class for a second year.

Review & Ratification

This policy was reviewed and ratified by the Board of Management. The ratification followed a review which included consideration of submissions which were invited from parents/guardians. This policy will be reviewed on an annual basis.


Signature of the Chairperson of the Board



Mr. Jim Walsh 06.02.18

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