Constitution of Parents Association
The Aim of the Parents Association
The aim of the Parents Association is to provide a forum for the parents/guardians of children attending Holy Family National School to work together, in partnership with the Principal, Board of Management and the whole school community, to help provide the best possible education for children attending the school, in accordance with the provisions of the Education Act, 1998.
The Objectives of the Parents Association
1. To provide opportunities for parents and teachers to exchange ideas and information on the education of children and to discuss problems of mutual interest. The Association is not a forum for complaints against either teachers or other parents. These will be dealt with in the ordinary way by private discussions between the principal, parents and teachers.
2. To raise funds and to utilise the funds as deemed appropriate by the Principal and the Board of Management. Fundraising for the school by the Parents Association will be done with the prior agreement of the Board of Management.
3. The Parents Association may advise the Principal and the Board of Management on any matters relating to the school in accordance with the Education Act 1998, (2)(a).
The Membership of the Parents Association
All parents or guardians of children attending Holy Family National School Rathcoole will be deemed to be members of the Parents Association.
The Committee of the Parents Association
The members of the Parents Association will elect a committee with a maximum of 15 and a minimum of 9 parents. This committee will have responsibility for representing the parents of Holy Family National School Rathcoole and managing the activities of the Parents Association.
Any Committee member who brings the committee into disrepute or negative light will be asked to resign or a Vote of No Confidence will be made. This member will not be allowed hold a position on the committee for 3 Consecutive Terms.
Subcommittees can be set up for particular tasks. The subcommittees may also co-opt people to assist in their work. The subcommittees may not make decisions; they remain at all times accountable to the main committee.
The Election of the Parents Association Committee
The members of the committee will be elected every 2 years at the AGM of the Parents Association. A general meeting of members shall be held every 2 years (AGM). At least 10 days written notification of this meeting will be sent to all parents/guardians of children in the school. At the AGM the Chairperson will invite any interested members to form the committee. Each member will be elected for 2 years but they can be re-elected as long as they continue to be eligible to serve, that is as long as they continue to be a parent or guardian of a child in the school.
At the first committee meeting following the AGM an executive committee will be elected to the following positions: Chairperson, Vice Chairperson, Secretary, Treasurer. These four will then be referred to as the Executive Committee.
In the event of a vacancy arising during the year the committee will have the power to co-opt additional members to the committee.
The committee shall meet at a minimum of 6 to 10 times in any one year.
Parents’ representatives elected to the Board of Management are automatically members of the committee.
Requirements of Committee Members
As a member of the Parents Association Committee, members are to attend all meetings unless notification is sent to the secretary stating non-attendance by way of Email or Text.
1. Any Member that does not attend 2 consecutive meetings without due notice to the executive committee, that person will be deemed to have resigned.
2. Members are required to also actively participate in any Fundraising and Supervision of any event hosted by the Parents Association.
Meetings of Committee
1. Minutes to be read at beginning of every meeting and signed off
2. All documents are confidential and remain confidential within the Committee until agreed upon and signed off by the Committee of the Parents Association.
3. Confidentiality must be maintained at all times.
The Parents Association committee will finance the activities of the Parents Association through fundraising.
A Treasurer will be appointed from among the committee members and will be responsible for keeping account of the income and expenditure of the Parents Association finances. The Treasurer will give a statement of income and expenditure at each committee meeting.
A written statement of income and expenditure will be given at the AGM and a copy will be forwarded to the Board of Management for their information.
The Parents Association will keep a bank account in its name. Each cheque issued requires two signatures. The Treasurer and the Principal of Holy Family National School Rathcoole must sign all cheques drawn on the account.
Amendments to the Constitution
Changes to the constitution can be made at the AGM or, if for an urgent reason, an EGM can be called for that specific purpose.
Proposals to change the constitution must be submitted in writing to the Parents Association Committee. The Parent Association committee will then circulate these proposals for an AGM/EGM. All members of the Parents Association are eligible to vote on such changes.
The constitution should be reviewed on a regular basis to maintain relevancy with current best practice.